REFLECTIONS FOR P&S DEPT GATHERING / CELEBRATIONS
This year's Christmas, xy, Af, Tee, Raja were the organisers for dept dinner, and lucky draw.
Expenditures :
food 936.00 (catered 80pax, actual 50+)
lucky draw 400.00
Drinks 150.00
balloons 10.00
Decoration 30.00
Lightings 55.00 (130+ RM)
Total S$ 1581.00
Budgeted :
Bosses $800.00
Staff-Stores 550.00
Staff-Purchasing 310.00
Total 1660
Surplus 78 ++
Observations by xy :
1. Decorations, after event to be safekept by Purchasing on behalf of dept.
2. See all original receipts before paying out the amount to claimant (claimant should not be suggested to hold on to $$ first) . Proceeds to be safe kept by treasurer, not directly with Claimant.
3. Better for 1 person to be organiser, other 3 as assistants, rather than all 4 are organisers. Or rather 1 person organise, the other help.
All 4 persons, no decisions made or too many decisions made. Messy and lack of central decision point
Everyone can't decide, everyone want to decide.
4. $ spent need to be approved by the chair person. Before placing order.
5. FOOD
not sufficiently hot /warm enough,
variety insufficient,
repetition of dishes
not enough sauces varieties
e.g. fish and breaded fish
e.g taufoo & yong taufoo
e.g. mutton n mutton ?? (or two diff meats? can't tell by looking)
e.g. not enough colorful variety
e.g. two similar vegetables?
6. MUSIC / BACKGROUND
no arrangement for emcees for the communication/engagement with participants / visitors ?
no loudspeaker or microphone?
no hifi or at least player for ambience setting music or Christmas carols
7. VIP /GUESTS
when vips and guests visits us, there is no greetings warmly or indication of welcome. (just hi and shaking of hands? only?)
if emcee is present, perhaps he/she can invite the hosts (pur & store staff to go n give them a warm high five?or shake their hands vigorously to warm the cold rainy day) invite them to sit down for a drink ?
At least at the start of the event ?
To engage /welcome the VIP as part of the day, invite him/her taking turns to give away at least 2 or 3 prizes for the staff - a kind of encouragement that the management , or the yard treats them as important people
E.g. To invite the VIP to say a few words (e.g. encouragement/feedback/share their own thoughts for the next year) to staff and co workers of this dept who receives and collects goods for everyone else ?
8. EVENT - SINGING / GAMES ?
Perhaps we could arrange karaoke session for the workmen ? Guess the songs ?
or team building games ? e.g. which team can build the TALLEST (make-believe) christmas tree with drinking straws and 12 inch of scotch tapes that can stand for longer than one minute on its own? ?
which team can arrange their people in the order of their birthdates ascending order in the shortest possible time - SILENTLY ?!
Which team got the most no. of left handers?!
Who can write the fastest?
Who can stamp their names correctly on papers (PO/DO), fastest per 30secs? (Maybe Law will be the "sure win"!!)
The general sentiment felt /soaked in, sense of doing something special for the guys is not really strong. Seems that office is only keen to makan, then leave the store to the storeguys.. ?! :'( But we want to see our users and how they are doing..
9) $ HOW SHOULD DEPT OUTING FUND BE USED
check with HR again
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